PEASEDOWN ST. JOHN PARISH COUNCIL

"Dijon", Bath New Road, Radstock, Bath. BA3 3ED

Telephone: (01761) 433686 call minder e-mail: psjpc@btconnect.com

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Minutes for this meeting

 

Agenda for Council Meeting Monday 26th January 2004 at 7 p.m. in the Cricket Clubhouse:

AGENDA

Public Session – 15 minutes when the public may express a view or ask a question on relevant matters on the following agenda. Members of the public are welcome to stay and observe the rest of the meeting.

  1. To receive and accept apologies for absence
  2. Members’ Interests. Members are reminded of their obligation to declare any interest they may have in any issue arising at this meeting which might conflict with the business of the Council
  3. Minutes of the Council meeting held on 24th November 2003 – to agree a true record and sign (previously circulated)
  4. Any matters arising from the minutes of 24th November 2003

    5. a). Peasedown Opportunity Project. Letter from B&NES

    b). Members' Travelling and Subsistence Rates. The necessary legal announcement has been posted in the three notice boards for 14 days

    c). The Returning Officer has been notified of the vacancy on the Council and the date before which an election has to be called is 20th January 2004 - Clerk to report

  5. Correspondence

    6. a). CAB. Silver Jubilee Appeal

    b). ALCA. Royal Garden Party - nominations required by 13th February 2004

    c). B&NES Solicitor. Training on Standards procedures and a nomination for a Parish member to sit on the two Standards Committees

    d). Avon Industrial Buildings Trust. Draft Conservation and Access Strategy for the Somersetshire Coal Canal - comments invited by 19th March 2004

    e). B&NES Environmental and Consumer Services. Stakeholder Consultation on Customer Charter - comments required by 16th March 2004

    f). B&NES Public Transport Officer. Annual Review of Supported Bus Services - comments by 30th January 2004 (Orchard Way is listed as a possible service development for a new off-peak Monday - Friday service

  6. Accounts

    7. a). To agree payment of accounts (to be tabled)

  7. To receive the minutes of Planning Committee meetings held on 8th December 2003 and 5th January 2004 (previously circulated)
  8. To receive the minutes of a Environment Committee meetings held on 8th December 2003 and 5th January 2004 (previously circulated)
  9. To receive the minutes of a Finance Committee meeting held on 5th January 2004 (previously circulated)
  10. To receive the minutes of a Personnel Committee meeting held on 8th December 2003 (previously circulated)
  11. To receive the minutes of a Lighting Committee meeting held on 19th January 2004 (to follow)
  12. To receive the minutes of a Magazine Committee meeting held on 19th January 2004 (to follow)
  13. Reports

    14. a). ALCA - Cllr. Butt and Cllr. Mrs. Thomas

    b). Police Liaison Meeting – Cllr. Bolwell

    c). RDA Market and Coastal Towns Initiative – Cllr. Butt

    d). Peasedown St John Safety Action Group – Cllr. Mrs. Button

    e). Parishes Liaison Meeting 1st December 2003 at Keynsham - Clerk to report

    f). Best Value Planning Inspector's Meeting - Chairman to report

  14. Motions

    15. a). Precept 2004/2005

    Cllr. Mrs. F M Butt (Chairman of the Finance Committee) to put: -

    "that this Council requests B&NES to collect a precept of £66,625 for the financial year 2004/2005"

    b). Code of Practice for Local Councils in Handling Complaints.

    All Parish Councils have been advised by NALC to adopt a formal complaint procedure. A formal policy is also required to enable the Clerk to proceed with his Portfolio (notes and draft policy document enclosed)

    Cllr. R W G Butt to put: -

    "that the attached draft regarding the Council's Policy on dealing with complaints in regard to Administration and Procedure be adopted to form part of the Council's Standing Orders.

    Furthermore it is proposed that the Council should set up a small Committee with the necessary delegated authority, consisting of three Parish Councillors plus the Parish Clerk, to deal with these complaints when they arise and to report their decision to the first Full Council meeting thereafter"

    The proposal will be seconded by Cllr. Mrs. F M Butt

    c). Clerk's Portfolio.

    Cllr. Mrs. K M Thomas to put: -

    "that the Clerk is paid up to an extra 20 hours work to be done evenings and at the week-end to enable him to progress his Portfolio with the aim to complete it by the end of June 2004"

  15. Any other business, being a preview of correspondence received since 19th January for noting or inclusion on future agenda
  16. Dates of next meetings

9th and 23rd February - committees as required

8th March - committees as required

15th March - Magazine Committee and others as required

29th March - ANNUAL PARISH MEETING followed by COUNCIL.