PEASEDOWN ST. JOHN PARISH COUNCIL

"Dijon", Bath New Road, Radstock, Bath. BA3 3ED

Telephone: (01761) 433686 call minder e-mail: psjpc@btconnect.com

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Minutes for this meeting

 

Agenda for Council Meeting Monday 26th July 2004 at 7 p.m. in the Cricket Clubhouse:

AGENDA

Public Session – 15 minutes when the public may express a view or ask a question on relevant matters on the following agenda. Members of the public are welcome to stay and observe the rest of the meeting.
  1. To receive and accept any apologies for absence
  2. Members’ Interests. Members are reminded of their obligation to declare any interest they may have in any issue arising at this meeting which might conflict with the business of the Council
  3. Minutes of a Annual Meeting of the Council held on 24th May 2004 – to agree a true record and sign (previously circulated)
  4. To co-opt a member to fill the vacancy left by the late Cllr. Bill Dixon in accordance with Local Elections (Parishes and Communities) Rules 1986/2215, r 8(3) (an election was not called and the vacancy has been advertised in the notice boards for three weeks and on the closing date one volunteer has come forward - copy of letter enclosed)
  5. Any matters arising from the minutes of 24th May 2003 being an exchange of information only
  6. Correspondence

    7. a). B&NES. Local Strategic Partnership - invitation to attend a conference on Friday 24th September at Fry's Club and Conference Centre, Keynsham. Workshops on Regeneration: Parish and Town Planning: and Community Safety and Social Inclusion. Time? 10 a.m. to 4 p.m. Registration Form available from Clerk

    b). Avon Industrial Buildings Trust. Somerset Coal Canal Conservation and Access Strategy - copy for our retention

    c). Bristol Bath to South Coast Study. Limited copies of their Newsletter

    d). B&NES. Local Bus Information Strategy, Final Version. Copy for our retention

    e). SLCC. Working with your Council. 35 pages of loose-leaf updates available for £12.50

    f). B&NES. Review of Park & Ride Services. Comments requested by 2nd August

    g). SLCC. Clerk's Manual - new updated version published on 28th May 2004. £25 + £4 p&p (to members of the Society)

    h). St John the Baptist Church. Vicarage and Church Car Park.

  7. Accounts

    8. a). Annual Audit

    Motion to be put by Cllr. Mrs. Butt.

    The Finance Committee is recommending that Council agree:

    a). To note that the date of Audit is 16th August 2004 and that the public notice of that fact was posted in all three Notice Boards on 1st July thus giving the statutory period required for the public inspection of documents at the parish office.

    b). that Section 1 of the Annual Return prepared by the RFO be endorsed and signed

    c). that Section 4 of the Annual Return prepared by the Internal Auditor is endorsed.

    d). that all questions in Section 2 of the Annual Return can be answered in the affirmative, therefore it should be endorsed by Council and signed by the Chairman of Council and Clerk

    e). that the suggestion from the External Auditor in his report last year that this Council should review its level of Fidelity Insurance cover has been discussed again and that Council considers the risk involved is easily covered by the £16,000 cover already in place.

    f). that Risk Management policies have been addressed. The Finance Committee reviewed the Risk Management Policy agreed on 22nd July 2002 and it was found that the Clerk's absence is not properly covered by the present policy. It is therefore proposed that the Personnel Committee should look more closely at the risks involved and consider (or otherwise) the appointment of part-time help, with costing, and refer back to the Finance Committee for funding.

    g). that Council appoints Mr. Peter Provest as Internal Auditor for the year 2005/2006 with many thanks for his sterling work done again this year.

    b). To agree Payment of Accounts (to be tabled)

    On the recommendation from the Internal Auditor both 7(a) and (b) will be subject to a recorded vote

  8. To receive the minutes of Planning Committee meetings held on 7th June, 5th July 2004 (previously circulated) and 19th July 2004 (to follow)
  9. To receive the minutes of the Finance Committee meeting held on 5th July 2004 (previously circulated) The Committee wish the Council to give a ruling policy on whether paid inserts can be slipped into Newsletters.
  10. To receive the minutes of a Magazine Committee meeting held on 19th July 2004 (to follow)
  11. To receive a verbal report from Cllr. Butt, the Chairman of the Transport Issues Working Party
  12. Reports

    13. a). Police Liaison Meeting – Cllrs. Bolwell and Mrs. Lewis-Mason

    b). Peasedown St John Safety Action Group – Cllr. Mrs. Button

    c). ALCA - Cllrs. Butt and Mrs. Thomas

  13. Motion

    14. Proposed by Cllr. R W G Butt: -

    a). that this Council deplores the gross executive mismanagement and evident financial incompetence by the elected leadership Cabinet on Bath and North East Somerset Council of the Bath Spa Project, and

    b). that this Council calls an extraordinary Parish Council Meeting on Sunday 8th August 2004 at the Beacon Hall, Peasedown St John at 7 p.m., so that the Council Taxpayers from this Parish can express their views on the continuing deterioration of the Bath Spa Project.

    To be seconded by Cllr. Mrs. M Kennedy

  14. Any other business, being a preview of correspondence received since 19th July 2004 for noting or inclusion on future agenda
  15. To receive and scrutinize the calendar of meetings for the year September 2004 to June 2005 (enclosed)
  16. Dates of next meetings:

6th September - Planning and other committees as required

19th September - Magazine and other committees as required

27th September - FULL COUNCIL.