PEASEDOWN ST.JOHN VILLAGE PLAN PROJECT

Steering Group Meeting

Thursday 9^th August 2007 at 1900 hrs

at Peasedown St.John BEACON HALL ( small Lounge area )

Hopefully, Jacqui Ward, our representative on 'Community Action' will again be able to join us and

facilitate discussions / actions for this meeting.

The agenda as follows :

(1) Apologies for absence
( i.e. any received specifically for this evening additional to the ‘standing’ ones for ‘Thursdays’ ( = Josephine Stockley, Bridie Marshall,

Mike Gregory, and ‘evenings’ Ruth Grant )

( As Minuted at 12th July meeting, where personal attendance on a particular night is not possible, it would greatly aid progress if absentees could send

a note or report on their relevant interest or responsibility which can be tabled in their absence ).

(2). Minutes of 12th July meeting ( -no- bids for amendment have been received )

(3). Chairman’s opening remarks ------- Bob Butt

(4). Finance ------- Bob Butt ( VERY good news !! )

Grand OpenDay Event Saturday 29th September 2007 Beacon Hall. ----this is main item of business for this meeting.

Note that Jacqui Ward has --already-- arranged the following on our behalf :

Specific Demonstrations and/or Talks during the day :

--Cheerleading, --Tae Kwon Do, --Community Action, --Police, Individual stands or stalls, -'UA', --Brownies & Guides, --Peasedown Youth Club

--B&NES, 'CVS' , --Crime Safety Partnership, --Age Concern, --Centre for Sustainable Energy, --Community Action, --Avon 'CDA', --Social Enterprise Works

--'Transport': local history, problems, "Ring & Ride", etc, solutions, also Greater Bristol Transport Plan ( effect on PSJ ) ( --this stall by PRP-- )

--WI, --Citizens Advice Bureau, --Environment Agency , --Ground Work South West, --Forest of Avon

----by Steering Group Members--- ( not Jacqui !! ) ( -greatly- augmented extra help --essential-- ) as already discussed at 12 July meeting :

--volunteers rota to --cover public opening hours-- ( 10.00h to 16.00h ) to answer questions,

and recommended "interactive liaison" with visitors. .

--volunteers rota to collect ready materials bring to Hall, --set-up-- stalls etc -prior- to public opening time

( mostly tables, but some chairs and control / allocate adequate Display Boards

---have we enough or need to borrow Y.C. again ? --

volunteers rota to --dismantle-- stalls -after- public opening time, then clear materials away from Beacon Hall,

sweep and clean B.H. to leave it as we found it.

Publicity :

--posters

--fliers

--statement to Press ( Guardian, Journal )

--( Note: it has -already- gone to August P.C. Newsletter )

--PSJ P.C. internet website.

--Any Personal invitations to "Significant Persons" ?

--photographic record of event

Firm-up arrangements for Refreshments

---who is going to do it, Steering Group members or

an existing village team ? ( one of churches ? )

--a 'charge' or 'gratis' as thank you for coming ?

---extent : tea, coffee, squash, biscuits, ????

Firm-up arrangements for other "in-village" stalls other than those Jacqui Ward

has already arranged, could include :

--PSJ history ( Dick Graham ? )

--Commerce in village :

--West Country Vending ?

--Mercedes ?

--Michael Gould ?

--Co-op ?

--( Arleens is already covered on "Transport" stall )

--Churches ?

--( anyone else ? )

--PSJ School ( their initiative or a pupils' Competition ? )

--other Local Groups within PSJ ?

---what about some of the other original "Topics"

( e.g. Celia Jones had good display on "retail" ?? )

---what about some of the several Sports organisations

---surely--- they want something in a future PSJ ????

--"The Great Map" ( materials and who does ? nesa ?? )

--novelties : Plant Ideas, Wishing Well, Weeping Wall, etc

--is Ross Thompson going to do any

"pre-questionnaire sampling" ??

---it was mentioned the event could be useful for

specifically recruiting volunteers to distribute/collect

the main questionnaire forms exercise.

/ QUESTIONNAIRE EXERCISE

Ross Thompson's evolving plans

for --after-- the 29 September event.

Community Action's Parish Plan Training Event at Long Ashton, 20th July

Overall Format for final Plan / Action Plan ( any more ideas yet ? )

-already published- Plans which might give pointers to (8) ?

20 Sept,

27 Sept

29 Sept---the Grand Parish Plan Open Day

25 Oct

22 Nov.

--Are we adequately covered for the run-up to Grand Open Day ???

====================================

if you have any queries,

then, via e-mail, to :

or, via telephone, to :

Bob Butt ( 01761 ) 436803