Agenda for this meeting

Present: Cllr. E J Derrick (Chairman)

Mr. Provest said that he had attended the B&NES Transport Forum and would report on his visit at the next meeting of the Environment Committee as he had heard some good news.

1. To elect a Chairman for the year 2005/2006

The Clerk had received two written nominations - one for Cllr. E J Derrick and another for Cllr. R W G Butt. Cllr. Butt asked to stand down and the meeting elected Cllr. E J Derrick to be Chairman for the year 2005/2006.

2. To elect a Vice-chairman for the year 2005/2006

The Clerk had received three written nominations - one for Cllr. R W G Butt, one for Cllr. J P Rich and one for Cllr. E V Latchem.

Cllr. J P Rich asked to stand down.

Cllr. Mrs. F M Butt proposed that Standing Orders be suspended to allow for a paper vote. Her proposal was seconded and agreed.

The Clerk and Assistant Clerk counted the papers and announced that Cllr. Butt had 12 votes and Cllr. Mrs. Latchem had 4 votes.

The Chairman declared Cllr. R W G Butt elected Vice-chairman for the year 2005/2006.

3. Standing Orders and Financial Regulations

The Standing Orders and Financial Regulations, which had been previously agreed at the last meeting, were formally signed by the Chairman, Vice Chairman and Clerk.

4. Clerk and Assistant Clerk contracts

The Clerk and Assistant Clerk contracts, which had been previously agreed at the last Personnel meeting, held on the 16^th of May, were formally signed by the Chairman and the two employees.

5. To appoint Standing Committees and elect their Chairmen, to appoint Delegates to outside bodies and confirm Signatories to cheques

Finance Committee

Cllrs. Mrs Butt*, Goring#, Mrs Button, Gregory, Mrs Kennedy, Mrs Lee, J Rich (Butt SO43)

Environment Committee

Cllrs. J Rich*, Day#, Mrs Butt, Mrs Lewis-Mason, Mrs Rich, Spiller (Butt SO43)

 Planning Committee

Cllrs. C Rich*, Mrs Kennedy#, Bolwell, Mrs Button, Day, Gregory, Goring (Derrick SO43)

Amenities Committee

Cllrs Spiller*, Bolwell#, Mrs Lee, Mrs Lewis-Mason, Rich, Mrs C Rich (Derrick SO43)

Policy and General Purpose Committee

Cllrs Butt*, Bolwell, Mrs Butt, Day, Goring, Mrs Kennedy, C Rich, J Rich, Spiller.

*Denotes Chairman

#Denotes Vice Chairman

Delegates to the Avon Local Council Association(2) Cllrs Butt and Mrs Thomas.

Delegates to Police Liaison Meetings(2) Cllrs Bolwell and Mrs Lewis-Mason.

Delegate to RDA Market and Coastal Towns Initiative Cllr Butt.

Delegate to Peasedown St John Safety Action Group Cllr Mrs Button.

Signatories to Council Cheques

Cllrs.Derrick, Bolwell, Mrs Butt, Mrs Latchem and the Clerk

Signatories to the Recreation Field Cheques.

Cllrs Derrick, Bolwell, Mrs Latchem and the Clerk.

6. Chairman's Allowance

It was confirmed to pay the Chairman £250 to meet the expenses of his office for the year 2005/2006.

7. Minutes of the Council meeting held on the 21st March 2005

These minutes, which had been previously circulated, were taken as read agreed a true record and signed by the Chairman. There were no matters arising.

8. Correspondence

a). Inspector Edwards, Avon and Somerset Constabulary.

Letter read outlining recent crime figures for the village noting they fall below national statistics, but to inform us they are currently targeting a number of youths in the area for ABC's and ASBO's and are seeking additional resources to assist in higher visibility patrolling. Noted.

b). Inspector Palmer, Avon and Somerset Constabulary.

Letter read out informing us that the proposal to merge Keynsham and Radstock Sectors will now not go ahead. Noted.

c). Ruth Grant POP. BMX track, vandalism and a proposal for a Village Event

It was noted by Cllr. Butt that the council had previously agreed not to open discussions again reference the BMX track until October. As for the other issues the Clerk has sent a letter to Mrs Grant informing her of our plans for the 20^th of August celebrations.

d). B&NES. Street naming on the commercial site

This Council has been asked to name two roads and eventually it was agreed that the longer of the two should be named Foxcote Avenue and the shorter Roman Way. It was also agreed that a name for the whole estate should be now lodged with B&NES. It was agreed that the area should be named St John's Business Park. Clerk to convey the names to B&NES.

e). B&NES. Working Draft Provisional Joint Local Transport Plan 2005

Letter explaining that the draft is now on the web. Mr. Provest, who is recognised by this Council as an authority on transport matters, agreed to see if there were any proposals, which may effect this parish. Chairman thanked him for his help.

9. Accounts

a). Payment of Accounts

The following accounts were agreed for payment. A recorded vote was taken with all members present voting in favour of endorsement.

Payee	Amount	Payee	Amount
Fosseway Press Ltd.	£79.29 & 445	Peter Davies	£176.60, 140, 50 & 256
*M J Whittock, Salary & Expenses	£1560.49 & 1594.62	Jacksons Fine Timber	£283.12
Inland Revenue	£876.11 7 641.16	BT	£136.95
*Mrs. A Hartley	£71.44 & 95.68	Local Council Review	£72
*C Champion	£779.44	SEC Lighting	£732.48
D Cradock	£305.50	N/R Journal	£39.20
*C Chivers	£155.35	ALCA	£1141.17
*R Mannings	£90.33	BWBSL	£145.59
Seaboard Energy	£822.75	B&NES	£624.76
1st Peasedown St John Scout Group	£243	Southwood Waste Man.	£133.95
Norton Garden M/C	£361.44	Bath Road Service Station	£17.98
Norton Green Farm Nursery	£28.47	C Mitchell	£395
Neon Polythene	£32.31	Allianz Cornhill	£1122.88
SWEB Energy	£8.04	J Coles	£70
Radco	£26.99	Information Commissioner	£35
SLCC	£64

b). End of Year Accounts 2004/2005

These accounts had been previously circulated and a recorded vote was taken to receive them as being the basis of the IA report. All members present agreed to receive.

c). Appointment of IA for the year 2005/2006

The Chairman thanked Mr. Provest for his work again this year and asked if he would like to continue. Mr. Provest said that, due to the efficient presentation by the RFO and the co-operation of Cllr. Mrs. Butt and the whole Finance Committee, he had found the job a pleasure to perform. He agreed to continue into the year 2005/2006.

10. Minutes of Planning Committee meetings held on 4th April and 9th May 2005

Cllr. Derrick presented these minutes. He asked for questions and several members were not happy with the Committee raising no objections to the illuminated signs planned for the Mercedes site - some thought they were a little over powerful. Chairman said that the Committee had thought long and hard before making their decision but felt that the signs would not be no more obtrusive than the very large street lights already on the by-pass. All other decisions were endorsed.

11. Minutes of the 50th Birthday Committee meeting held on 4th April 2005

The minutes were endorsed and the Chairman asked the Clerk to update the Council on his arrangements so far.

The Clerk said that he had arranged for Mr. Champion to service the Beacon, the Hall was booked, the arrangements for obtaining the wine were in place and he had already drafted a guest list for the Chairman to agree. He did however still have to negotiate with the caterers and would call another meeting very shortly. The time for lighting the Beacon was discussed and fortunately Cllr. Mrs. Kennedy was in possession of a "lighting up time table" - it seems that sunset would be at around 8.40 p.m. on 20^th August.

12. Minutes of an Environment Committee meeting held on 9th May 2005

Cllr. Butt presented these minutes. He asked for questions and answered them to members' satisfaction. All decisions and recommendations were endorsed.

13. Minutes of a Personnel Committee meeting held on 16th May 2005

Cllr. Mrs. Latchem presented these minutes. All decisions were endorsed.

14. Minutes of a Magazine Committee meeting held on 16th May 2005

Cllr. Mrs. Latchem presented these minutes. She drew attention to the fact that the Web Site was now very much up to date and the Chairman of Council joined her when she congratulated Cllr. Mrs. Thomas on her efforts over the years. All decisions were endorsed.

15. Reports

Police Liaison Meetings

Cllr. Bolwell reported on the latest meeting, which followed the launch of the new mobile police station (PCCV) in the grounds of Keynsham police station. He said that the new vehicle will visit Beacon Hall fortnightly and brings with it a bicycle, which can be used to patrol the village. The police told the meeting that they now have further, more stringent, powers to control motorbikes on private land and that mini motorbikes are illegal if ridden on the highway. Members asked that Cllr. Bolwell asks them to use their extra powers!

16. Any other business, being a preview of correspondence received since 16^th May 2005

Clerk reported receipt of an e-mail from B&NES, which informs this Council that DDA works will be carried out on the toilets in the Greenlands Road car park. It will require that the toilets be closed for a period. They needed to know if any time would be inconvenient, say for instance, when the village is having any special occasion, street party or festival.

Clerk reported notice of training days being run by the Somerset Association of Local Councils for ALCA members. Mrs. Hartley has already agreed to attend two session for new Clerks at Marksbury on Mondays 4^th and 11^th July from 10 a.m. to 12.30 p.m. There are also sessions for new Councillors to be held at three venues, the nearest being Ditcheat on 20^th July from 7.30 to 10 p.m. The Clerks' courses are free and the member's course will cost just £20 per Council however many members attend.

Cllrs. Mrs Lee and Mrs. Rich asked to attend. The Clerk will make the necessary bookings with SALC.

17. Dates of next meetings

6^th June - P&GP and Planning committees. 27^th June - committees as required.

4^th July, 18^th July - committees as required. 25^th July - COUNCIL.

Meeting closed at 8.50 p.m.