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Present Cllrs Mrs F Butt*, Mrs M Kennedy#, M Gregory, G Matthews. J Goring, G Matthews

(Cllr J Rich SO43)

None

1. Apologies

None

2. Minutes of the Finance Committee held on the 19 June 2006

These minutes, which had been previously circulated were taken as read, agreed as a true record and signed by the Chairman.

3. Clerks Report
• The clerk reported that she has gained the views from other clerks regarding the VAT on advertising in the parish magazine and these were varied.

ALCA have not yet contacted the office regarding this issue.

• The new computer is now up and running with only a few teething troubles
• Public Liability insurance on the Recreation Field – we are covered for up to

£5m for day to day usage. Anyone else using the ground has to have their own insurance.

1. To receive the Accounts Summary, Cash Flow Statement and Bank reconciliation for 31 August 2006
• The clerk explained several points arriving from the Cash Flow Statement, pointing out that the budgeted amount under the heading ‘General Funds – Photocopying, post stationery and car’ had not taken into account the petty cash funding. Under ‘Amenities Committee – Recreation Field’ has gone over budget due to the replacement fence posts and algae clearance.

The pruning of the beech tree in the cemetery had also not been budgeted for causing an overspend of 0.62%.

Amenities-contingencies has an overspend of 148.82% and this is due to the removal of the seat at Bath Road, the cleaning of the beacon and the planning application fee for the change of use from agricultural to allotments.

It was decided that to ask the Amenities Committee to determine whether the bus shelters will need to be cleaned by the parish council as B&NES may take forward the improvements to the A361 route.

The committee also felt that the part time caretakers should receive a formal letter regarding health and safety protective clothing. This has been/will be supplied by the council and must be used.

1. To discuss the extra funding for Ring and Ride and NESA

It was felt that NESA needs to fulfil documentary evidence of activities within Peasedown St John before extra monies may be made available. The committee would like Andrew Henon to come to a meeting and give a report if possible.

Regarding Ring and Ride it was decided to award another £400.00 from contingencies, and to include another donation in the budget for coming years.

2. Capital Projects for 2007/2008

The committee felt that the Environment Committee should consider value for money on the floral displays – having the right plants for the existing planters taking into consideration that there is no facility to water the planters within the village.

3. Any other business

To discuss the matter of the Football club lease with some urgency

 

The meeting closed at 21.15