Agenda for this meeting

PEASEDOWN ST JOHN PARISH COUNCIL

Minutes of a Finance Committee meeting held on Monday 13th December 2004 at 7 p.m. in the Cricket Clubhouse

Present: Cllr. Mrs. F M Butt (Chairman), Cllr. J P Rich (Vice-chairman).

Cllrs. Mrs. M A Button and Mrs. E V Latchem.

One member of the public and the Internal Auditor, Mr. Peter Provest.

Apologies were received from Cllrs. J W Goring and Mrs. K M Thomas.

Public Session

Mr. Provest congratulated this Committee and especially the Vice-chairman of this Committee on their good work in identifying possible extra income and had noticed that other Committees were doing the same thing. As IA he was pleased to see such prudent estimating.

  1. Minutes of a Finance Committee meeting held on 25th October 2004

    2. These minutes, which had been previously circulated were taken as read, agreed a true record and signed by the Chairman.

  2. Any matters arising from the minutes of 25th October 2004

    3. Clerk reported that he had been sent receipts for all this year's grants and had seen proof that the monies were spent on the projects initially specified. Noted.

  3. Correspondence

    4. The Clerk has received a letter from B&NES asking for this Council's precept by 17th February 2005. Noted.

  4. Accounts Summary, Cash Flow Statement and Bank reconciliation for 30th November 2004

    5. The paper was perused and questions asked of the Clerk/RFO. It was noted that with 4 months to go in this financial year 32% of the programmed spending was left. It was noted that the Halifax Guaranteed Reserve has been swollen by the annual interest payment and that the Clerk has now re-invested the whole amount again for 12 months at 5.05%. This account has made £9,390 in 4 years.

  5. Report by the Vice-chairman on the interaction between capital spending and the sometimes resultant revenue spending

    6. Cllr. J P Rich presented a spreadsheet detailing this present year's capital and revenue spending. The exercise did not throw up too many problems because capital spending this year has been fairly low and most of it did not generate immediate revenue spending i.e. fencing and the refurbishment of the Beacon. Members agreed that it was a useful exercise and the Chairman thanked Cllr. Rich for his work.

  6. Estimates for the Council's Democratic Services for the year 2005/2006

The Clerk had previously circulated his estimates for running the office etc but could not advise on the Staff costs as the Clerk's pay and conditions were to be radically overhauled and the Personnel Committee has still not received the full facts from NALC/SLCC.

Chairman said that she did not want to finalise the figures until further thought had been given and she was happy to leave the final estimate until 17th January 2005. All agreed.

Meeting closed at 8.05 p.m.

 

 

Signed …………………………….……………..Chairman Date ………………………