Present: Cllr. Mrs. K M Thomas (Chairman)

Mr. Provest suggested that the committee should be planning to put more money into estimates this year to fund the Council's web site. Chairman agreed that the subject would be debated later and his observation taken into account.

1. Minutes of a Magazine Committee meeting held on 22^nd September 2003

These minutes, which had been previously circulated, were taken as read agreed a true record and signed by the Chairman. There were no matters arising.

2. Distribution of the last and next Newsletter

Chairman explained that the meeting programmed for 10^th November had to be postponed because distribution questions had not been answered. Answers were now forthcoming.

The Clerk reported that the Scouts were still not confident that they could handle the job in the long term until more questionnaires were returned from parents, although the Scout Leader did report that those returned showed 100% in favour of doing the job. The Scouts would like to get more feed back and be considered for the job on a long term basis starting with the February issue.

Chairman said that she knew of a consortium from the Methodist Chapel who would do the Christmas issue and the newsagent had agreed to do one more - if pushed.

It was agreed to take the offer from the Chapel to deliver in the high density areas for the sum of £120 with 135 copies being posted for the sum of £27 at present stamp prices.

It was agreed to look forward to a positive answer from the Scouts for the next issue.

3. To review the Web Site

A lengthy debate ensued with all members making a contribution. An offer has been received from a villager who is willing to re-set up the web site for £700 although it was still not clear if that same person was willing to make the weekly and monthly updates.

Members then debated the three options open to them, which were controlled mainly by the fact that the Council may wish later on to apply for QC status. Does the Committee recommend that the site should be closed, modernised or left as it is? The first option would not effect QC qualification, as it is known that Councils do not need a web site. The third option, from the information at hand, would possibly get the Council a failure in the QC stakes. The middle option needs to be investigated further.

It was finally agreed that: the committee recommends that the Council looks further into the offer to set up a new site and that finance should be earmarked for the job. If Council agrees to go along this avenue, the Clerk and Chairman should meet with the possible new web master to discuss a complete package.

4. To consider estimates for funding the Newsletter and Web Site

Clerk reported that 3% extra would be needed for the printing and members agreed that the distribution should cost the same.

Agreed that the Finance committee is asked for £3000 to fund the Newsletter and its distribution in the year 2004/2005.

It was further recommended that the Finance Committee consider allowing this committee to break the limit of 7% set by them and agree that a sum of £1000 be put in estimates to fund the revised web site if the Council agrees to progress along those lines.

5. To consider the content of the December 2003 Newsletter

This Committee agreed that a picture of the Remembrance Parade is printed on the front cover. The matter of Councillors' profiles was again discussed and it was agreed that all members should supply a picture so that the whole Council, plus Clerk, could be covered (six at a time) in the next three issues starting in February. Features on recycling and safety street lighting had been obtained by the Clerk to go with the usual items from the Churches, Scouts, Guides etc. The Clerk could see a very full issue.

Meeting closed at 8.30 p.m.