PEASEDOWN ST JOHN PARISH COUNCIL
Minutes of a meeting of the Policy and General Purposes Committee held on Monday 21st November 2005 at 7 p.m. in the Cricket Clubhouse
Present: Cllr. R W G Butt (Chairman)
Mrs. F M Butt, J W Goring, Mrs. M Kennedy, C Rich, J P Rich and A A Spiller.
Also present: One Member of the public
An apology was received from Cllr. J Bolwell
Public Session
There were no questions or comments.
These minutes, which had been previously circulated were taken as read, agreed a true record and signed by the Chairman. Cllr Mrs Butt was thanked for all her help organising the office move. Official letters to be sent to her and the Beacon Hall for their part in helping
Cllr Butt had produced a document prior to the meeting on a suggestion as to how we could make the procedure more efficient and helpful to the members.
A three tier system was suggested as set out below.
1). Application Form:- Containing applicants detailed only
2). A letter:- 150-200 word letter detailing the attributes that the Council would find appealing and why they want to join the Council
3). A Brief Statement:- A short statement in front of Full Council amplifying his/her application
The system was studied by the members and felt that it was indeed a good basis for the Co-option procedure to be set upon. A resolution was proposed by Cllr J P Rich and seconded by Cllr F Day
Three letters were received. The first letter was on Mobile Vehicle Activated Signs for the village, the council was asked to suggest suitable places in the village for these signs. Two places were suggested Orchard way coming off the roundabout at the brow of the incline and Ashgrove outside of Michael Gould shop facing in the direction of Bath. Clerk to send response.
The second letter was on the Joint Local Transport plan. Mr Peter Provest kindly agreed to study this in-depth information for us and report back to Council.
The third letter was a report on the expansion plans of Bristol Airport. The report was handed out to Councillors and the Clerk requested comments by the 12th December as this was the closing date for Council input.
Cllr R W G Butt gave a brief insight into the progress so far. It was noted that confirmation on the funding for this project is due to be received on the 23rd November and more information will be available after the next meeting to be held on the 26th November at Peasedown Cricket Club between 10.30am and 12pm.
It was decided that the new Clerk and Assistant Clerk should get a feel for the place before deciding on additional security for the hall. This item is to be referred to the next P &GP committee meeting.
Nothing to report. No meetings have been held.
Cllr F Butt Chairman of the Finance Committee has suggested that a Precept of £80,000 would not allow for any growth and a figure of £85,000 would be more of an accurate figure plus £4,000 in interest. This will be put to full Council on the 28th November.
In accordance with the Public Bodies (Admission to Meetings) Act 1960, due to the confidential nature of the business public were asked to leave the meeting
It was decided that the pay scale as advertised on SCP 26-29 would be used and Mrs Hartley would have a starting wage of £20,295 (SCP 26). She would also be an essential car user and be paid mileage whilst on Council business in accordance with the scales set out by NALC.
It was noted that in the future it would be recommended that we look at formalising the casual employees by producing contracts of employment for them.
It was suggested that for future Committee Meetings a file of past correspondence be produce to table for the members.
Clerk reported that Cubex Land have requested a price for the sponsorship of the A367 roundabout. Clerk to send quote.
Chairman gave thanks for all members who attended the Remembrance Service.
Meeting Closed 8.30pm